Executive Assistant

Full Time

Madison-Davis

EXTERNAL CLIENT ROLE

Summary

Provide Executive Assistant support to Senior Executives including but not limited to scheduling, calendar management, managing travel schedule, reception of visitors – including clients and visitors from Head Office or network. 

 

Key Responsibilities

  • Effective management of Senior executive’s calendar, contacts, meetings. Ensure no overlapping and breaks in schedule
  • Calendar management which includes, organizing business trips to visit other branches, clients or conferences, international trips and visits to head Office in Paris.
  • Prepare credit documents in advance for 4 committees per week., coordinate with Front Offices and Risk Department 
  • Coordinate meetings or conference calls with Clients, teams, Paris Head Office
  • Work with the Bank’s Travel Agent, Altour to efficiently manage the travel calendar of the Senior Executives by ensuring adequate flight time, hotel reservations, challenge pricing to get the best deals available, prepare itinerary, pre-checking/boarding pass, etc.
  • Assist with the preparation of the weekly meetings and prepare all necessary documentation.
  • Effective management of Senior executive’s calendar, contacts, meetings. Ensure no overlapping and breaks in schedule
  • Manage the selectivity of meeting by screening the requests, preview with Senior Executive.
  • Ensure that confidential information is properly handled
  • Provide support to external visitors from clients, etc. Assist with managing their local calendars, organize travel and other logistical assistance as necessary.

Special Role Requirements:

  • Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the US Compliance manual and Compliance policies and procedures as issued from time to time; financial security requirements, including, but not limited to, the prevention of financial crime and fraud including reporting obligations to the Money Laundering Reporting Officer.
  • Complete all mandatory trainings, as requested.
  • Experience supporting executives
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