HRIS/Payroll Specialist

Temporary

Community Banking Client

Office Status: Hybrid

Summary:  

Under the general supervision of the HRIS/Total Rewards Manager, the HRIS/Payroll Specialist has a primary focus on implementation, support, and maintenance of the HRIS and performing highly complex and independent payroll responsibilities. This position serves as a technical point-of-contact for information systems supporting managers, employees, and the HR team, working closely with other subject matter experts to ensure data integrity, testing system changes, report writing, and analyzing data flows for process improvement opportunities. In addition, this HRIS/Payroll Specialist is responsible for preparing, processing, and reconciling bi-weekly payroll and other compensation and financial documents.

Essential Duties and Functions: (include but are not limited to) 

  • Independently administer and maintain optimal function of the HRIS including installation, customization, development, maintenance, and upgrade to applications, systems, and modules.
  • Provides technical support, troubleshooting, and guidance to HRIS end-users across all business units.
  • Perform scheduled and unscheduled activities and recommend solutions or alternate methods to meet requirements.
  • Assist in the review, testing and implementation of HRIS upgrades or patches.
  • Collaborate with functional and technical staff to coordinate application of upgrade or fix.
  • Establish and maintain up-to-date HRIS and Payroll SOPs.
  • Partner with managers and HR team to implement HRIS and Payroll processes and practices and deliver training to managers, employees and new hires.
  • Updates HRIS and similar system operations including set up and maintenance for practitioners across the platform, this includes adding and removing permissions and access, creating new workflows etc.
  • Maintains knowledge of trends and developments in HRIS, and technology.
  • Assist in development of standard, recurring, and adhoc reports, extracting and analyzing current, historical, and forecasted data to support managers, HRBPS, and strategic workforce planning.
  • Write, maintain and support a variety of HR and Payroll reports or queries utilizing appropriate reporting tools.
  • Help maintain data integrity in systems by running queries and analyzing data.
  • Input and maintain employee/payroll records in HRIS system.
  • Administer and maintain electronic timekeeping system.
  • Prepare, review, and process bi-weekly payroll, changes, and adjustments and post-payroll related responsibilities.
  • Review and reconciles payroll records for accuracy.
  • Prepare and execute multi-state and federal payroll taxes.
  • Assist employees in payroll deductions and withholdings.
  • Calculate and process all elected and mandatory payroll deductions including taxes, child support orders, insurances and garnishments, etc.
  • Prepares direct deposit information for transmittal to the bank before established deadlines.
  • Compiles monthly payroll reports for month end entries
  • Assist with 401K/401k audits by collecting, generating, and reviewing data and documentation as requested.
  • Interface with 401(k) broker, administrator and financial organization to ensure accurate and timely processing of 401(k) data.
  • Assist with employee stock options (computershare).
  • Maintain current knowledge of all federal and state laws and regulations, along with the Bank’s policies and procedures.
  • Liaison with third parties and other stakeholders.
  • Assists in special cross departmental projects and works closely with other teams to ensure success of all work being done. May be assigned additional responsibilities and duties based on organizational needs.

 

Key Competencies:   

  • HR and Payroll Knowledge: Strong overall HR and payroll experience with the ability to implement and interpret employment law and HR practices, policies and processes. Knowledge with working with and maintaining HRIS/HCM systems.
  • Communication: Strong verbal and written communication with capability to present in front of small and medium size groups.
  • Accountability: Demonstrated follow through and ownership for own and delegated projects, work and other duties.
  • Building Trusting Partnerships: Support and build working and collaborative relationships between departments, team leaders and members to meet organizational goals. Recognizes the contributions from other department and invites representatives to discuss ideas and plans to achieve work goals. Able to receive and provide feedback to and from others while helping others feel valued, appreciated, and included in discussions. 
  • Compassionate: Allow people to learn from mistakes and show genuine interest in the success of others while promoting their abilities and encouraging new innovative ideas.     
  • Innovation/Entrepreneurship: Identifies implicit assumptions in the way problems or situation are defined and presented; sees alternative ways to view or define problems without being constrained by past practices.  
  • Analytical: Ability to read and interpret data in a meaningful manner to make recommendations to individual members and/or teams that may impact operations and/or people practices. Able to work systematically and logically to resolve problems, identify causation and anticipate unexpected results; recognizes and reconciles data discrepancies and draws on experience and calls in other resources as necessary to determine effects and impact on the business and people operations.    
  • Organization and Planning: Pays attention to all details and aspects of a job or process to avoid substandard outputs. Prioritizes, schedules and stays focused while using time and resources effectively to ensure that work is completed efficiently.   
  • Confidentiality: Maintain confidential information pertaining to the Bank, its team members, business operations, people practices and community member information. Ability to conduct workplace investigations or performance and disciplinary action issues with the highest degree of integrity and confidentiality. Understands and practices “the need to know” principle and exercise great judgement when dealing with sensitive employee and/or business information.  
  • Valuing Diversity: Appreciates and leverages the capabilities, insights and ideas of all individuals; works effectively with individuals of diverse style, ability, and motivation.  

Required Experience and Education 

  • Bachelor’s degree with concentration in Finance, Accounting, Human Resources, Business Administration and/or related field; or equivalent combined experience and education.
  • Three (3) or more years of payroll experience and working knowledge of HR Information Systems.
  • Two (2) or more year of experiencing administering retirement plans (i.e. 401(k)) and Federal and State tax laws
  • Solid working knowledge of tax code with excellent understanding of proper taxation of employer paid benefits. 

Preferred Experience and Education 

  • HR certification from HRCI, SHRM or other accredited organization.
  • Five (5) or more years of progressive payroll and HR Information Systems experience.  
  • Banking and/or Financial Industry experience. 
  • Previous experience working in multi-state payroll 
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