Junior Receptionist/Administrative Assistant (Mandarin)

Full Time

Madison-Davis Client

Summary

  • Responsible for handling daily incoming/outgoing mails, official documents, phone calls and manage office supplies, petty cash
  • Assist with payments, billing procedures and related issues
  • Represent the bank with a friendly and warm personality
  • Assist the Head and Deputy of Secretarial Division on administrative affairs and various assignments including but not limited to office management related requests and Division’s important projects

Responsibilities

  • Receive, sort, and distribute daily incoming and outgoing mails/deliveries/packages/Swift Messages/official checks and documents
  • Manage Postage Meter Machine, handle UPS, DHL and FedEx related issues and report
  • Manage, order, and track office supplies, stationaries, bottle water and monitor inventory of stock
  • Manage and answer phone calls, maintaining phone directory and scheduling meeting room
  • Maintain the reception, mail room, conference room and kitchen area
  • Assist with payments, billing procedures and related issues
  • Manage Petty Cash and post office mailbox
  • Support and provide data-entry purchase orders
  • Perform other clerical receptionist duties such as filing, photocopying, scanning and faxing

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